They say time is the only thing we can’t get more of, which is why we’re so passionate about finding shortcuts that work. Let’s face it—whether you fancy yourself a productivity master or not (yet)—we all need a little nudge here and there to help us re-center our day and focus. Here are the productivity …
We all have a few productivity tools that are critical to project management and team collaboration, and yet, it’s easy to become overwhelmed by the sheer number of options out there. Increasing the number of apps and accounts you and your team manage daily can actually compromise productivity. As a desktop client that integrates with …
The Ultimate Hack: Boost Your Team's Productivity Read More »
We live in an app-obsessed world, which makes it more important than ever to take the time to hone in on a few that work for you and your personal workflow. After all, apps are supposed to help you de-clutter and simplify things. Here at Shift HQ, the jury is still out on what the best …
22 New Apps To Get Your Creativity & Productivity Flowing Read More »
If you have a lot of email coming in each day, it can be hard to stay organized. Fortunately, Gmail has some great features available to help you get the most out of their service. Organize Your Emails With Gmail Labels Gmail’s labels feature let’s you organize the emails you need to save so they …
When you learn how to organize your accounts with Gmail Conversations, you’ll quickly be able to move through your tasks and gather information with ease. Grouping emails into conversations allows you to easily move through them. When using your account, Gmail can automatically group responses together in conversations. This allows conversations to stay together in …
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Keeping your inbox organized can feel like an impossible task. Every time you think you have a handle on it, more messages keep pouring in and messing up your system. Luckily, Gmail offers several organization tools to help you keep things under control. One under-utilized but useful option is Gmail labels. What Are Labels? In …
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Link all of your Gmail calendars in one place so you can view and edit them at any time, anywhere. Having a simple calendar with everything you need to do in one place speeds up your efficiency and keeps you on top of all tasks. Here’s how to set up this Gmail Calendars feature in …
How To Sync Multiple Gmail Calendars (For Viewing & Editing) Read More »
Once you learn how to start a video call right inside Gmail, you no longer have to think about or worry about the process of connecting with your team. It’s easy, and it is one of the best ways to keep costs down and everyone in the loop. Here’s how to start a Google Hangouts video …
How To Start A Google Hangouts Video Call Inside Gmail Read More »
Between the endless stream of marketing emails, unimportant notifications and the occasional forwarded chain email sent by an old-fashioned relative, it can be difficult to make sure that you’re seeing the important messages in your inbox. Creating Gmail filters can help you sort through the chaff and never miss another important email. What Do Filters …
Google just announced its plan to phase out Inbox by Gmail by the end of March 2019 to focus solely on Gmail. After its initial invitation-only release in 2014, Inbox by Gmail has been a testing ground for new email functions. Several of these ideas were often refined on Inbox, then applied to the Gmail …
Listen Up, Inbox By Gmail Users: Here's What You Need To Know Read More »
Writing great follow-up emails is an imprecise art. Sure, you could simply reiterate what you’ve already mentioned in your first email, add a couple of bold words and exclamation points throughout, and sign off with the all-too-classic, “Hope to hear from you soon!” Or, you could learn the art of writing exceptional follow-up emails—you know, …
Music is one of the most potent drugs on earth. The right music can energize us, help us unwind, put us to sleep, promote creativity, change our mood, and even give us an extra dose of motivation. From a work standpoint, research has found that music aids in increasing productivity and performance, making repetitive tasks easier …
If you’re sponsoring an event or having a party, it’s easy to send an invitation to your friends and acquaintances for free via your Gmail account and Google Calendar. You can easily manage your guest list, send out invites and track responses all in Gmail. Just follow the steps below. How to send a Calendar …
Setting an out-of-office / vacation reply to people who send you an email is polite and lets them know that you won’t be answering their email until you return. Google’s Gmail platform makes it easy to set up this automatic response and remove it once you have returned to your office. Setting up a Gmail …
The Art of the Out-of-Office Reply (Setup and Removal) Read More »
While using Shift makes it easy to switch between multiple email accounts, Google Drive, Calendar, as well as hundreds of your other favorite tools; when it comes to Gmail, some users still have issues in determining whether to archive vs delete. What happens when you ‘archive’ an email? You can archive emails in Gmail or …
Archive Vs. Delete: What To Do After Reading an Email Read More »
Shortcuts are the spice of life. Without them, we’d be stuck doing stuff the way there were initially intended to be done…yikes. So, today we have a shortcut that we’re sure everyone can appreciate: creating an Asana task from email. It’s simple, really. In a few easy-to-follow steps, you can create tasks in My Tasks …
We’ve all felt this way, the “sender’s remorse” that happens the moment you hit send to launch an email into cyberspace. Were you too harsh, too frank, too gushy, too angry? ‘If only you could recall that email,’ you are probably thinking. The good news is that, with Gmail’s “undo send” function, you can do …
How to Undo Send on Gmail + Adjust the Undo Window Read More »
Have you ever searched for a single email within your Gmail account only to have an entire page (or more) of results appear? You don’t have to sift through all of those options. You can simplify and refine your Gmail search using Gmail search operators. How to use search operators to simplify your Gmail searches …
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Once you learn these Gmail keyboard shortcuts, you’ll cut the time you spend on Gmail in half. It’s fun and easy to use these shortcuts so let’s get started! Turning on keyboard shortcuts First, click settings on your Gmail, then scroll down to section marked “keyboard shortcuts.” Turn keyboard shortcuts on, then click “save changes” …
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When you conclude an email, it’s helpful to include not only your name but also your title, company and contact information. Google allows users to easily add a personal Gmail signature to be automatically added to the end of each email. Some people even add an image or a company tagline, something to add a …
How to Change Your Gmail signature (and Add Photos!) Read More »
Do you belong to a beer league or social group? Do you frequently collaborate on projects with the same people at work? Is your family large and growing? Setting up custom email groups in Gmail can make it easier to communicate with these sets of people. How to make a custom email group in Gmail …
Gmail has nearly 2 billion users globally. G Suite has over 5 million businesses that use it as their app suite of choice. Since using G Suite in the workplace means using Gmail as the email client, you might be one of many people who now have to manage both personal and work Gmail accounts. …
Mentioning people in Gmail—and having their email contact be immediately linked—is a feature that can save you and your email recipients a lot of time. The new Gmail mention feature automatically includes the tagged person as a recipient and allows other recipients to contact the tagged person with just one click. How to mention people …
Facebook is a great place to share your thoughts and socialize with your friends online; however, sometimes “unfollowing” or “unfriending” isn’t enough to filter out the people you do not want to interact with. Fortunately, Facebook’s “blocking” feature will take care of this problem. What does ‘blocking’ do? Blocking an individual on Facebook is one …
Welcome to your monthly apps resource for the latest and greatest from all our partners including Todoist, Airtable, and Calendly. Each month, we’ll be highlighting all of the most rad features and updates to keep your productivity on point. Still just wondering which apps we support? Check out the full directory here. Without further adieu, …
The Best Resources from our App Partners: Updates to Calendly, Todoist, and Airtable Read More »
Can you remember a technological life without emoji? We can’t, either. Emoji come in handy for a whole host of reasons, especially on Slack. Their mere existence can alter the very way in which a message comes across. As both Slack and emoji become more popular ways of communicating within businesses, the two go hand-in-hand …
Evernote changed the game when it comes to capturing and organizing ideas. Since its humble beginnings in 2008, Evernote has continuously dominated the note-taking market. And, if you’ve ever used it, you already know why! Incorporating images, PDFs and even voice notes, it’s rare that you’ll lose any of those genius ideas that come and …
Managing multiple Slack accounts can be a nightmare for freelancers, agencies and entrepreneurs that dabble in multiple companies. Since Slack has become the industry standard for internal instant messaging, if you’re involved with multiple businesses, chances are you’ve got more than one Slack account. Logging in and out of accounts is never fun. And having …
How to Sign in to Multiple Slack Workplaces at Once Read More »
Despite what you learned in school, tables don’t have to be boring. With Evernote, they can be presentation-ready in minutes! I mean, they’re no PowerPoint presentation or Pinterest board; however, adding a little flair to your tables can make them way more fun to use. Let’s face facts: Tables are so much more than just …
Once upon a time, technology couldn’t predict what we were going to say. These days, your device often knows what you wanted to say better than you did. Whether it’s predictive text on your phone or recalled passwords, it takes less effort than ever to compose messages. Of course, with advancements such as this, Google …